Privacy Policy

Last updated February 10, 2023.

This privacy notice for Projectfivek C.i.C (‘Company’, ‘we’, ‘us’, or ‘our), describes how and why we might collect, store, use, and/or share (‘process’) your information when you use our services, such as when you:

• Visit our website at https://www.projectfivek.org.uk/, or any website of ours that links to this privacy notice.
• Engage with us in other related ways, including any sales, marketing, or events.

Read this privacy notice to understand your rights and choices. If you do not agree with our policies and practices for using user data, then please do not use our services. If you have any questions and concerns, please contact us at projectfivek@gmail.com

Summary of key points

This summary covers the key points of our privacy policy, use the table of contents below to find out more details on each topic.

What personal information do we process?
When you visit, use, or navigate our website, we may process personal information depending on how you interact with ProjectFiveK and our services.

Do we process any sensitive personal information?
No, we do not process sensitive personal information.

Do we receive any information from third parties?
We may receive information from public databases, marketing partners, social media platforms, and other outside sources.

How do we process your information?
We process your information to provide, improve, and administer our services, communicate with you, for security and fraud prevention, and to comply with the law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.

In what situations and with which types of parties do we share personal information?
We may share information in specific situations and with specific categories of third parties.

How do we keep your information safe?
We have organisational and technical processes and procedures in place to protect personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

What are your rights?
Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights?
The easiest way to exercise your rights is by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

Table of contents

1. What information do we collect?
2. How do we process your information?
3. What legal bases do we rely on to process your personal information?
4. When and with whom do we share your personal information?
5. Do we use cookies and other tracking technologies?
6. How long do we keep your information?
7. How do we keep your information safe?
8. What are your privacy rights?
9. Do we make updates to this notice?
10. How can you contact us about this notice?
11. How can you review, update, or delete the data we collect from you?

1. What information do we collect?

We may collect and hold the following types of special information about you:
• Names
• Email addresses
• Phone numbers
• Contact preferences

We do not process any sensitive information.

Some information, such as your Internet Protocol (IP) address and/or browser and device characteristics may be collected automatically when you visit our website or use our services.

We automatically collect certain information when you visit, use, or navigate our website or services. This information does not reveal your specific identity (such as your name or your contact information) but it may include your device and usage information (such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our services, and other technical information). This information is primarily needed to maintain the security and operation of our services, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

This information we collect includes:

• Log and usage data. This data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity on the website or with our services.

• Device data. We collect device data such as information about your computer, phone, tablet, or other device you use to access our services. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, internet service provider and/or mobile carrier, operating system, and system configuration information.

• Location data. We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access our website and services. You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your device’s location settings. However, choosing to opt out may prevent you from accessing some of our services.

The information we may collect from other sources includes:

We may collect limited data from public databases, marketing partners, and other outside sources.

2. How do we process your information?

We process your information to provide and improve our services, communicate with you about our services, to prevent fraud, and to comply with the law. With your consent, we may also process your information for other purposes.

Reasons for processing your personal data may include:

• To deliver and facilitate the delivery of our services.
• To respond to user inquiries and offer user support.
• To send users requested administrative information.
• To fulfil your inquiries and request to utilise our services.

3. What legal bases do we rely on to process your information?

We only process your personal information when we believe it is necessary and have a valid legal reason, such as your consent, to provide services, or to comply with the law.

The General Data protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:

• If you have given us permission to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a contract. We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our services or at your request prior to entering into a contract with you.
• Legal obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise, or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
• Vital interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

In legal terms, we are generally the ‘data controller’ under European data protection laws of the personal information described in this privacy notice, since we determine the means and/or purposes of the data processing we perform. This privacy notice does not apply to the personal information we process as a ‘data processor’ on behalf of our customers. In those situations, the customer that we provide services to and with whom we have entered into a data processing agreement is the ‘data controller’ responsible for your personal information, and we merely process your information on their behalf in accordance with your instructions. If you want to know more about our customers’ and partners’ privacy practices, you should read their privacy policies and direct your questions to them.

4. When and with whom do we share your personal information?

The specific situations in which we may share information are described in this section.

We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do so. They will also not share your personal information with any organisation apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct. The categories of third parties we may share personal information with are as follows:

• Third party business and institutions that fulfil our services.

We also may need to share your personal information in the following situations:

• Business transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing or acquisition of all or a portion of our business to another company.

• When we use Google Maps Platform APIs. We may share your information with our business partners to offer you certain products, services, or promotions.

5. Do we use cookies and other tracking technologies?

We may use cookies and other tracking technologies to collect and store your data. Look for more information in our Cookie Notice.

6. How long do we keep your information?

We keep your information for as long as is necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.

When we have no legitimate ongoing business need for your personal information then we will either delete or anonymise it. If this is not possible (if your information has been stored in back-up archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

7. How do we keep your information safe?

We have a system of organisational and technical security measures designed to protect your personal information. However, despite our safeguards and efforts to secure your information, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our services is at your own risk. You should only access our services within a secure environment.

8. What are your privacy rights?

Under the applicable data protection laws, you have the right to access and obtain a copy of your personal information, to request rectification or erasure, to restrict the processing of your personal information, and if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us. We will consider and act upon any request in accordance with applicable data protection laws. If you are located in the EEA or UK and believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority.

If you have any questions or comments about your privacy rights, you may email us at projectfivek@gmail.com.

9. Do we make updates to this notice?

Yes, we update this notice, when necessary, in order to stay compliant with relevant laws. The updated version will be indicated by a “revised” date. If any of the changes made impact your data, we may notify you. We encourage you to review this privacy policy frequently.

10. How can you contact us about this notice?

If you are a resident in the United Kingdom, the ‘data controller’ of your personal information is ProjectFiveK. Any questions or comments you have about this notice may be directed at projectfivek@gmail.com

11. How can you review, update, or delete the data we collect from you?

You have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please contact projectfivek@gmail.com